Creation and Approval of 研究 Administration 程序
目的
The purpose of this document is to set forth the process for the development, 审查, 批准, 传播, and revision of 研究 Administration (RA) 程序. RA 程序 are the primary method by which ORSP and Grants Accounting informs the 俄亥俄州 research community of research-related changes and of adjustments to research operations and requirements across the university.
范围
This procedure applies to all sponsored projects subject to OU Policy 19.045(在新窗口中打开) Administering External Grants and Contracts set up as separate accounts in the 俄亥俄州 Financial Management System (FMS) and funded via a fixed price agreement.
定义
过程
研究 personnel must 审查 RA 程序 as they are released and should refer to them when needed. 所有的调查员, 管理员, 研究团队, and related personnel must be familiar with and comply with RA 程序.
RA 程序 do not take the place of policies; instead, they may provide a basis for the development of standard operating procedures or working guidelines.
1. 发展
- The development, 审查, and 批准 process for RA 程序 is overseen by ORSP.
- The development of new RA 程序 is typically initiated by the need to convey a specific operational requirement to the broader research community.
- 研究 personnel who wish to propose a new RA 过程 may do so by contacting ORSP or the Post Award and Grants Partner Group* (PAGPG).
- RA 程序 are drafted by ORSP in coordination with appropriate subject-matter experts.
2. 审核与批准
- Once drafted, RA 程序 will be submitted to the PAGPG and CRSCA for 审查 and comment. Each group will be asked to share the information widely with co-workers and solicit input. The PAGPG and CRSCA will discuss and approve a finalized RA 过程 at their monthly meeting.
- The RA 过程 will then be submitted to the Associate Deans for 研究 for 审查 and 批准.
- At the discretion of the Assistant Vice President for 研究和赞助项目, the 审查 and comment periods may be shortened or eliminated in the following circumstances:
- In the event a RA 过程 addresses an imminent issue, or
- When revisions to an existing RA 过程 are only for clarity or consistency (e.g.，标题更改，格式更改等.)，不更改任何要求.
3. 张贴及发布
- Finalized RA 程序 are submitted to the ORSP webmaster for 发布 to the ORSP RA 程序 web page.
- The ORSP RA 程序 web page displays the 程序 in a work-flow/subject-matter format.
- The 俄亥俄州 research community is notified of the 发布 of the finalized 过程 via email to the ORSPINFO@俄亥俄州.edu 邮件列表.
4. 继续复习
- All 程序 will be 审查ed every four years. Review may be conducted earlier if warranted or if requested based on operational changes.
- A record of 审查 will be maintained in the ORSP.
- 审查, 批准, 发布, and 传播 processes for updated 程序 will be the same as the process for new 程序.
- Revised or updated 程序 will use the document standards outlined below.
5. 存档
- Upon 审查 and determination that the 过程 is no longer useful or accurate, 程序将被存档.
- The entry for the archived 过程 will continue to appear on the ORSP 程序 web page; however, 该文件将不再张贴. The entry will show that the status of the 过程 is “Inactive.”
- Archived 程序 will be kept on the ORSP internal shared drive for a minimum of one year, at which time the documents may be purged completely.
文档标准
1. 程序文件包括:
- A header with the following information that is updated by the ORSP to match font and style standards before 发布: Title and Letter/Number Assignment (see #2 below).
- Two sections at the end of the document: “Roles and Responsibilities,” and “Review/Revision History.” The 过程 need not follow a specific organizational format but should be drafted in a way that presents the necessary information in the most concise manner possible.
2. The identification convention for 程序 is as follows:
- letter identifying where in the Sponsored Project Lifecycle the procedure most often occurs:
- Identification of Funding Opportunities
- 拟备及提交建议书
- Pre-Award /后提交
- 监管环境
- Award Negotiation, Acceptance, and Account Establishment
- 审计
- 管理奖项-财务
- 管理奖项-非财务
- 财务报告
- 颁奖典礼闭幕
- 行政事务
- A two-digit identifier (with a second two-digit identifier if needed for categorization)
- Title
问题
Questions about this procedure can be sent to orsp@俄亥俄州.edu.
表格/模板
There are no forms or templates for this procedure
角色和职责
老板:ORSP
CONTRIBUTOR: ORSP, CFAO/Budget Unit Manager
审查/修订历史
22年7月27日-创造